Hiring of Event Management Firm CDM Smith

IMPORTANT DATE 

Starting date of application form 26th August, 2024

Last date of application form 6th September, 2024

Category Proposal/Quotations

Job Description: Event Management Firm

In order to provide complete and committed services for the successful execution of a high-profile event in Islamabad, CDM Smith is requesting proposals from accredited event management companies.

The program for the event, "United for Progress: Paving the Pathway for Progress in Pakistan," is a full day, as indicated below. On October 28, 2024, the Pakistan National Council for Arts (PNCA) in Islamabad will host the event.

The goal of this request for proposals is to hire an event management company in order to facilitate the seamless planning of events. Make sure everything runs smoothly on the ground, set up the project booths and stalls efficiently, including setting up the audio-visual equipment for print and electronic displays, and make the necessary preparations for the national conference or seminar, which will have 450 attendees.

The following will all fall under the purview of the event management company:

National Conference/Seminar: Organizing/ event management of a national conference.
Documentary Film Screening: Screening of a documentary film, provided by USAID.
Print Exhibition: Arrangements for a print exhibition, including the printing, framing, and display of over 100 photographs in the designated PNCA Art Galleries.
Electronic Exhibition: Display of the same over 100 photographs on an SMD screen, along with the screening of the documentary on the same screen. The documentary and images will be provided by USAID.

· Sending out invitations, arranging with speakers, handling follow-ups, and organizing attendees are all part of organizing invitations.
Organizing participant logistics, such as making hotel reservations as needed, arranging for catering (including lunch and tea breaks), and managing security.
Coordination: To ensure a seamless event, the company will be in charge of coordinating with other relevant parties. After the award, information about the other organizations taking part in the event will be given.

· You may find the terms of reference and a detailed statement of work at this link:

Terms of Reference (ToRs) and Scope of Work (SoW) for an event management firm

Hiring of Event Management Firm CDM Smith